Staff Notes: Payroll information for the upcoming year

The Payroll Department at the Knox County Board of Education would like to remind staff of procedures for submitting time sheets for the upcoming year.

When you turn in a time sheet requesting pay it must be the original time sheet.  No faxed, emailed or copied time sheets will be paid from.

All information must be completed on all time sheets.  If you do not complete the time sheet correctly your time sheet will be returned to you and you will not be paid until it has been completed.

Time Sheets must be turned in on time and within the time period per the payroll calendar that was emailed out with the Full Time Employee Time Sheets earlier this month.
All Substitute Teachers, Instructional Assistants, Custodians, that are only substitutes and do not work anywhere else in district in a full time positions must turn complete and turn in the Yellow Time Sheet.   You must complete all information and mark appropriate boxes before you can be paid.  These must be turned in on time at the school that you worked at. Time sheets not complete will not be paid until corrected.
All Substitute Cooks that are only substitute cooks and do not work anywhere else in district in a full time position must complete and turn in the Yellow Time Sheet to the Cafeteria Manager at the school you are subtituting at.
All staff that are full time and substitute in another position as Sub Teacher, Sub Instructional Asst., Sub Custodian, Sub Cook, Sub Lunchroom Monitor you are to complete and turn in the Green Time Sheet not a Yellow Time Sheet. All information must be complete and all boxes marked. You will not be paid if the wrong time sheet is turned in until it has been corrected.
All full time staff that are requesting extra pay will complete and turn in the Yellow time sheet.  Time sheets must be complete before they can be paid.
Coaches that are also employees will also compete the Yellow Time Sheet.  This time sheet is to be completed as follows:  Complete top, all of right hand side.  The principal at the school you coach at must sign also on the right hand side.  These time sheets are to be turned in when the last regular game of the season of the sport you coach is completed.  Do not hold time sheets and turn in at the end of the school year or the following year as you may not be paid.
Coaches that are Para’s / Not Employed in any other position with the district must compete the Purple Time Sheet.  This time sheet must be completed with dates, times, hours of any trainings, practices, games.  Alsoright hand side of time sheet must be completed and Principal of school you coach for must sign.  This time sheet must be turned in after the last regular game of the sport you are coaching has been played.  If time sheet is not correct color or completed correctly you will not be paid until it has been corrected.
Transportation:Full time bus drivers and bus monitors and substitute drivers and monitors your time sheets will be different beginning with this school year and you will learn all information at your meeting on August 1, 2018.
Payroll questions may be sent to Laura Mills at laura.mills@knox.kyschools.us or via telephone at (606)546-3157, ext. 2417